Contact sbccabstract@stonybrookmedicine.edu if you have any questions
Abstract Elements:
• Word Doc • Limited to one page with a border
• Font: Verdana in 11 pt
• Save abstract (last name, first name, presenting author category, symposium name)
Download the Abstract Template here
Title:
Authors: (Presenting Author in bold)
Abstract:
- Abstract submission deadline: June 15, 2025 (no exceptions)
- Poster submission deadline: July 18, 2025
- Please email your abstract to: sbccabstract@stonybrookmedicine.edu
Awards & Recognition:
• 12 abstracts will be selected, and each author is expected to submit a poster and do a 3-minute presentation/1-minute for
Q&A before the panel of judges
• The 12 authors will be contacted via email and must acknowledge receipt of the email.
• 3 winners will be selected from the Undergraduate Student/Graduate Student/Research Specialist submissions
• 3 winners will be selected from the Postdoctoral Associate/Research Scientist /Assistant Professor submissions
Each Abstract/Poster winner will receive the following rewards:
• Certificate
• $400 Travel Award
• Photo that could be featured on SBCC website
Scoring Grade for Original Research Abstract:
Introduction:
1 – Explanation of the main topic
1 – Introduction of already existing data or literature
1 – Goal/hypothesis of the studies
Methods:
1 – Is the study design clearly described?
1 – Are sampling procedures adequately described, including inclusion and exclusion criteria?
1 - Are the statistical analyses the best that could have been used?
Results:
1 – Are results clearly presented?
1 – Are the issues of the experiments controlled appropriately?
1 – Are issues of reliability and validity of the measures addressed?
Conclusion/Clinical Relevance:
1 – Are conclusions clearly stated?
1 – How well do the data justify the conclusions?
1 – Is the clinical relevance presented?
Language:
1 – Clearly written and understandable
1 – Following the directions of submission
1 - Are unique abbreviations spelled out clearly the first time they are used?
Overall Impact:
1 - Does the abstract address an important problem?
1 - How was scientific knowledge advanced?
1 - Are the results and conclusions strong enough to influence how clinicians/teachers/researchers “act”; understand the basic mechanisms of health/disease; or provide health services or trainee education, conduct future research, or impact public policy?
Poster Elements:
• Size: 36 x 48
• Printing: FedEx Office on West Campus: Store #0116, 100 Nicolls Road, Stony Brook, NY 11790-3407, phone 631.941.7043, email: usa0116@fedex.com
• You will be assigned a poster number and expected to display your poster on the morning of the event. At the end of the
event, you are responsible for removing your poster.
Guide for Poster Case Report/Literature Review ● 4 minutes to present/ 1 minute Q&A)
Grading:
Introduction: 1 – Explanation of the main topic
1 – Introduction of already existing data or literature
1 – Goal/hypothesis of the studies
Methods: 1 – Poor: The relevance of the history, exam, etc., is not well explained
2 – Good: relevance of history, exam, etc., explained but with gaps in thinking
3 – Excellent: relevance of history, exam, etc., thoroughly explained
Novelty/Originality:
1 – Commonly reported event. Of local interest only.
2 – Some originality. Been reported before, but has some unique features
3 - Highly unique case. Never previously reported
Relevance and completion of the case presentation or review
1 - The case is incomplete with missing data or extrapolation of data is beyond the scope of the presentation
2 - The case is complete and of some importance to clinical practice
3 - The case is complete and very relevant to clinical practice or describes a possible new pathogenesis or mechanism of treatment
Language:
1 – Written and understandable
1 – Following the directions of submission
1 - Are unique abbreviations spelled out clearly the first time they are used?
Importance of the message of a case report
1 - Minimal message and importance. Minor interest only
2 - Quite significant results. Of some importance to clinical practice
3 - Highly significant results. Shapes clinical practice